TutorialSchedule Gravity Forms E-mail Notifications

Do you want to schedule Gravity Forms E-mail notifications, for example for drip campaigns, recurring offers or reminders? With the Notification Scheduler from GravityWiz you can easily do that.

Scheduling options Gravity Forms Notifications

After activating the Notification Scheduler Add-on for Gravity Forms, you’ll see an extra Schedule option in the Notification settings in your Gravity Form. The option to Send Immediately is selected as default and works like you’re used to. You can now also choose for:

  • Delay: set a certain delay since the moment the entry was created.
  • Date: pick a specific date the notification should be send.
  • Date Field: use the date value in a Date Field to schedule the moment the notification should be send.
Screenshot of the extra Gravity Forms Notification Scheduling settings.
Screenshot of the extra Gravity Forms Notification Scheduling settings.

Delaying Gravity Forms Notifications

If you want to delay / postpone sending the notification, select ‘Delay’. You can delay in minutes, hours, days, weeks, months or years.

Screenshot of settings to delay sending the Gravity Forms notification.
Screenshot of settings to delay sending the Gravity Forms notification.

Setting a Date to send Gravity Form Notification

If you select Date, you can pick a hard date to send out the notification. This can be handy if you want all the subscribers / e-mail addresses in your entries (or maybe a filtered group of entries) to receive an e-mail at the same time, for example a few days before an event. You can configure a date and a time the e-mail should be send.

Screenshot of selecting a hard date and time to send out the Gravity Forms notification.
Screenshot of selecting a hard date and time to send out the Gravity Forms notification.

Using a Date Field to plan your Notification

When selecting Date Field, you can plan the moment a notification is send out based on the date selected in a Date Field in your form. You can set how many minutes, hours, days, weeks, months or weeks after or before the Date Field date the e-mail should go out.

Screenshot of using a Date Field value to plan a Gravity Forms notification e-mail.
Screenshot of using a Date Field value to plan a Gravity Forms notification e-mail.

Repeating a Gravity Forms notification

Notification Scheduler also adds an option to repeat sending out the notification. You can select which interval the e-mail should be repeated (daily, weekly, monthly, yearly) and when the repetition should end (never or after a certain period: minutes, hours, days, weeks, months years).

This examples waits till two months before the value in the Date Field and after that repeats sending the e-mail monthly and stops after 1 year.

Screenshot of configuring repetition of sending out a Gravity Forms notification.
Screenshot of configuring repetition of sending out a Gravity Forms notification.

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