With the plugin Import Entries you can easily import entries using an Excel file. This makes it also possible to import big list of data to your WordPress site and use it to fill in information automatically using the Polulate Field possibility in Gravity Forms.
Prepare an Excel file to Import (to CSV)
To use your Excel file in Import Entries, you have to save it as a Comma Seperated Values file. For this Tutorial we use an Excel file from Google’s Keyword Planner.
Make sure to save your excel file as a Comma Separated File for it to work with Import Entries plugin. You can check this by opening the CSV file in your Notepad and checking if there are only Comma’s used to separate the columns. This should look like this in notepad:
Make a form with the exact same Column Names
As you saw in the Excel file, there are 12 columns:
- Ad group
- Keyword
- Currency
- Avg. Monthly Searches (exact match only)
- Competition
- Suggested bid
- Impr. share
- Organic impr. share
- Organic avg. position
- In account?
- In plan?
- Extracted From
In this tutorial, we will only use the bold columns:
Mapping the Form Fields
With your Form ready, you can start importing Entries with the CSV file. Go to Forms > Import/Export > Import Entries and Upload your CSV file. See below what it looks like:
Because we use the exact same column names as field names in the Gravity Form, it is possible to click on Map Exact Matches. With doing that, it will look for matches between the field names and the CVS column names. This saves a lot of time, especially when you have to repeat Excel imports to your forms.
Configuration and importing entries to Gravity Forms
There are some configuration options for your import.
- Be sure to check the ‘Use Default Field Values’ in this example. Why? Because the Suggested bid field is sometimes empty. The default value (standard value) is 0, so if empty this will be asymptomatically zero.
- You can also choose to upload the files to the new website you are maybe working on, or choose to just link to the files that are in the csv file. Be aware: if you choose for uploading the files, it will take quite a long time for the import, because every file will be downloaded to a new folder.
- You can also set conditions for the import (like you are used to with Gravity Forms). It will set conditions based on the values in your csv file.
Click on ‘Save Configuration’ to update all your choices.
After this: hit ‘Begin Import’ to import your Entries from Excel. You will see this message if the import is completed:
Our Premium add-ons for Gravity Forms
Advanced Number Field
Functionality for Number Fields, like rounding or only absolute numbers, fixed point notation, range calculation, custom units like % or m2 & show as slider.
List Text
Add features like textarea, placeholder and custom validation to a column or multiple columns in a Gravity Forms List Field.
List Dropdown
Add a Dropdown Select with choices to a column or multiple columns in a Gravity Forms List Field.
Entry to Database
Integrates Gravity Forms with internal or external databases, offering flexible mapping of form fields to database columns and real-time synchronization between entries and database rows.
Read tutorials about
Gravity Forms Notion Integration: Create Database Pages Without Zapier
Connect Gravity Forms to Notion without Zapier. This tested tutorial shows how to create Notion database pages from form submissions and save the returned page ID, URL, creation time, and API response.
Gravity Forms ClickUp Integration: Create Tasks Without Zapier
Create a Gravity Forms ClickUp integration without Zapier. This step-by-step tutorial shows how to create ClickUp tasks from form submissions, map priority and requester data, and save returned task details back into Gravity Forms.
Gravity Forms Zendesk Integration: Create Support Tickets Without Zapier
Create Zendesk support tickets from Gravity Forms submissions with GravityWP API Connector and OAuth 2.0, then save returned ticket data in the original entry.
Gravity Forms Discount Code Field: Apply Fixed or Percentage Discounts in a Form
Learn how to create a Gravity Forms discount code field that applies fixed or percentage discounts. This tutorial shows how to calculate subtotals, discount amounts, and final totals using tested form logic.
