Uploaded files containing special characters, like accented characters or glyphs like € and £ of even whitespace characters, can cause al sorts of issues, depending on the configuration of your hosting server. This can cause a lot of headaches when your Gravity Form has an upload field where people can upload files with uncommon characters in the filename.
Luckily there is an easy solution by adding a simple snippet to your themes functions.php. We will explain every line of code, before putting it all together.
How to remove accents from uploaded filenames
For this WordPress had a built-in function we can use: remove_accents
This function replaces characters like À Â Å with A and € with E for example.
// Removes chars with accents etc, also replaces € with E.
$sanitized_filename = remove_accents( $filename );
How to remove unwanted characters from uploaded filenames
To achieve this we we replace all character in the filename with nothing, except for the characters we want to allow. In this case we want to preserve A-Z a-z 0-9 – _ . and space characters. This can be achieved by using PHP function preg_replace which performs a search and replace on a string based on a regular expression.
// Remove every character except A-Z a-z 0-9 . - _ and spaces.
$sanitized_filename = preg_replace( '/[^A-Za-z0-9-_\. ]/', '', $filename );
How to replace spaces in a filename with underscores (or dashes)
Here we also use preg_replace to replace whitespace with an underscore. Note that multiple spaces are replaced by a single underscore.
// Replace spaces (blanks) with an underscore.
$sanitized_filename = preg_replace( '/[[:blank:]]+/', '_', $filename );
If you prefer dashes over underscores use:
// Replace spaces (blanks) with a dash.
$sanitized_filename = preg_replace( '/[[:blank:]]+/', '-', $filename );
Putting it together
You can copy / paste the following code snippet in your WordPress theme’s functions.php. For every file uploaded in WordPress or Gravity Forms upload fields the filename will be cleaned and converted.
/**
* Convert and clean uploaded filenames in WordPress.
* - Remove chars with accents etc, also replaces € with E.
* - Remove every character except A-Z a-z 0-9 . - _ and spaces.
* - Replace spaces (blanks) with an underscore.
*
* @author gravitywp.com
* @param string $filename
* @return string
*/
add_filter( 'sanitize_file_name', 'gwp_sanitize_file_name', 10, 1 );
function gwp_sanitize_file_name( $filename ) {
// Remove chars with accents etc, also replaces € with E.
$sanitized_filename = remove_accents( $filename );
// Remove every character except A-Z a-z 0-9 . - _ and spaces.
$sanitized_filename = preg_replace( '/[^A-Za-z0-9-_\.[:blank:]]/', '', $sanitized_filename );
// Replace spaces (blanks) with an underscore.
$sanitized_filename = preg_replace( '/[[:blank:]]+/', '_', $sanitized_filename );
return $sanitized_filename;
}
Note we added a docblock explaining the code and that we replace $filename with $sanitized_filename in any subsequent line after the first replacement.
Our Premium add-ons for Gravity Forms
List Text
Add features like textarea, placeholder and custom validation to a column or multiple columns in a Gravity Forms List Field.
Update Multiple Entries
Trigger the update of multiple entries in a target form by submitting an entry in a trigger form.
List Dropdown
Add a Dropdown Select with choices to a column or multiple columns in a Gravity Forms List Field.
Field to Entries
Create entries based on Checkboxes & Multi Select choices & List Field rows.
Read tutorials about
How to Create a Public Submission Business Directory in WordPress (Gravity Forms + GravityView)
Build a moderated business directory where users submit listings through a form, admins approve entries, and approved businesses appear in a searchable GravityView directory.
How to Create an Event Workshop Registration + Waitlist System in WordPress
This guide shows how to set up a workshop registration + waitlist system in WordPress: register attendees until capacity is reached, waitlist the rest, approve entries, and auto-promote people when a seat opens using Gravity Forms, Gravity Flow, and GravityView.
Gravity Flow Form Submission Step Tutorial
The Gravity Flow Form Submission step pauses a workflow until another form is submitted, then continues once the handoff is complete. This guide shows how to connect two forms, prefill fields with mapping, send the correct secure link, and troubleshoot the most common “workflow didn’t move” issues.
Gravity Flow Delete an Entry Step Tutorial
The Gravity Flow Delete Entry step lets you trash or permanently remove Gravity Forms entries as part of a workflow. This guide covers the key settings, scheduling options (delay or date-based), and safe testing tips so you can follow retention and privacy rules with confidence.